VACANCY: PROJECT ASSISTANT

Agency on Public Procurement of Goods, Works and Services under the Government of the Republic of Tajikistan 

Institutional Development Fund Grant for Implementation and Capacity Building of e-Procurement

Overview

The National Program of E-Procurement for 2013-2015 was adopted by the Government of the Republic of Tajikistan in 2012. As a first step towards the implementation of e-procurement in Tajikistan Agency for Public Procurement of Goods, Works and Services under the Government of the Republic of Tajikistan (APP) has developed and implemented a web portal of public procurement with the function of e-procurement in 2013 (request for quotation module) and the registration of candidates. The portal also makes available the information related to procurement, such as the Law on Public Procurement, procurement notifications and award of contracts. APP plans to expand the existing national program of e-procurement across the country and implement electronic transactions of procurement over the current functionality, due to which has requested Bank’s assistance. The Bank has provided a grant from the Institutional Development Fund for the implementation and capacity building of e-procurement. The purpose of the grant is to implement the National Programme for e-Procurement, and further improvement of existing electronic portal and e-procurement (request for quotation module), as well as alignment with the best international standards. APP is the executing agency and will be responsible for project management.

The objectives of the task

APP intends to hire a consultant – project assistant to support APP in effective implementation of the project in accordance with the requirements of the Grant Agreement.

Scope of assignment

Consultant will be accountable to the Director of APP and work under his supervision and in close cooperation with the World Bank project team members.

Consultant responsibilities include but are not limited to the following tasks:

(i)    Drafting project related documents/reports/communications to the Government of the RT and the World Bank;

(ii)   Provide logistical support to the project implementation activities and office administrative support;

(iii)  Translation of the project related documents/correspondence to/from English /Russian/Tajik;

(iv)  Manage fiduciary operations and financial documentation of the project;

(v)   Prepare financial reporting and operate the special bank account of the project;

(vi)  Maintain accounting, ensure proper control over the Project financial resources, their movement and payments, following accepted accounting procedures and standards of the Republic of Tajikistan, in accordance with the requirements of the WB;

(vii) Prepare all evidences and supporting documents on the Project expenditure accompanying the application for withdrawal;

(viii) Ensure that all project accounts are maintained in accordance with the World Bank relevant guidelines and regulations;

(ix)  Prepare all necessary documentation (WAs, SOEs, Summary Sheets, etc.) for submission to the World Bank to request for replenishment/recovery of the Designated Account on timely basis;

(x)   Conduct regular reconciliations of the bank account balances to the project accounts, as well as to the World Bank Client Connection system. Conduct regular foreign exchange revaluation of un-disbursed balances of the project funds;

(xi)  Prepare the project annual financial statements to be audited and coordinate the audit arrangements of the project and cooperate with the auditors;

(xii) Ensure that the project accounting system is reliable for preparation of quarterly Interim Un-audited Financial Reports (IFRs). Prepare and submit to the World Bank quarterly IFRs in time and manner indicated in the legal agreements;

(xiii) any other tasks, within her/his competence, that might be requested by the Director of APP

Qualification requirements

(i)   High education in economics, business management, finance, or other relevant field;

(ii)  At least 3 (three) years of relevant work experience with projects funded by the World Bank or any other international development organizations;

(iii) Sound knowledge of local accounting/financial and procurement procedures

(iv) Skills of using hardware and software facilities of information and communication technologies at the level of the advanced user;

(v)  Fluent in English, Russian and Tajik languages.

 Consultancy services term

Consultancy services term is 9 (nine) months from April 2017 to December 2017 with possible extension subject to the consultant’s satisfactory performance.

Resources provided by APP

APP will provide workplace, office and technical equipment, Internet access, access to documents and basic office supplies needed to perform the tasks.

Summary of candidates in English should be applied to:
Dushanbe , Shota Rustaveli street, 22
Phone: (+99232) 2276607
e-mail: info@zakupki.gov.tj

Deadline for submission of CV: 14 March 2017